Cash Control Clerk - Physician Practice Billing

Under the general direction of the Director of Accounts Receivable and the direct supervision of the Cashier Supervisor and within established policies and procedures, the incumbent performs the following functions:

  1. Posts daily mail cash and checks received to proper patient accounts within two business days of receiving them.
  2. Processes and monitors various third party remittance advices. Reconciles advices. Records contractual allowance at both the remittance level and patient account level. Verifies that electronic remittance advices have been received. Responsible for pulling down the electronic files daily.
  3. Processes, tracks and monitors credit card payments on a daily basis. Responsible for making sure all departments send their credit card slips with settlement slip daily and calls the department if there is a problem. Oversees that settlement slips balance.
  4. Posts all ACH transfers received from the bank daily.
  5. Prepares and balances daily bank deposit and accounting reports.
  6. Issues receipts to patients, employees and accounting staff and departments.
  7. Researches problems and takes proper actions to dispose of money received which do not belong to the hospital-Cash Unapplied Accounts
  8. Responsible for logging patient responsibility on patient accounts from remittance advices.
  9. Researches and posts corrections within 48 hours.
  10. Processes departmental revenue to general ledger accounts. Identifies departments who do not send in their payments weekly and notifies Cashier Supervisor.
  11. Processes mail and intercompany transfers for physician practices. Communicates with the practices on any problems that arise.
  12. Communicates with Accounts Receivable staff to resolve problems with posting of payments to patient accounts.
  13. Communicates with Info Systems staff on electronic transmission issues.
  14. Maintains working knowledge of all third party managed care contracts and Governmental payment programs to ensure correct contractual allowances are posted to patient accounts.
  15. Prepares quarterly goals and ensures that they are completed.
  16. Files remittance advices.
  17. Processes collection agency advices and twice weekly the Lamont Hanley 835 files.
  18. Processes daily on-line credit cards and reconciles to the ACH transfer.
  19. Posts all practice GL checks and incentive payments.
  20. Processes hospital incentive payments.
  21. Install and troubleshoot automated receipts program in various department on and off-site. Work with IT to insure a smooth transition in conjunction with other print functions.


  • High school diploma or equivalent required.


  • Two years of cashier experience in a healthcare setting preferred.


  • None