Unit Staffing and Administrative Coordinator

Who You Are:

As our Unit Staffing and Administrative Coordinator for Catholic Medical Center (CMC), you'll play a pivotal role in ensuring smooth operations within our nursing department. Working closely with the Unit Director/Service Line Director, you'll take charge of scheduling and coordinating nursing care staff. Your responsibilities will include maintaining the Kronos system, providing support to staff utilizing Kronos, and generating reports to facilitate decision-making by nursing leadership. Additionally, you'll handle various administrative tasks with precision and efficiency, contributing to the overall effectiveness of our healthcare team.

This is a fully benefitted 40 hour/week position, Monday through Friday with some weekends (variable) according to the rotating working schedule.

What You Will Do:

Staffing, Scheduling and Timekeeping:

• You'll be the go-to person for managing our Kronos system, handling everything from updating staff schedules to troubleshooting any hiccups that arise.

• Work closely with our leadership, peers, and staff to provide support and share best practices for using Kronos effectively.

• Dive into Kronos data to spot trends, analyze patterns, and help our nursing leadership make informed decisions.

• Serve as a liaison during Kronos orientation sessions, ensuring our team members are equipped with the knowledge they need.

• Assist in developing schedules and keep a close eye on staffing needs, making adjustments as necessary to ensure we're always covered.

• Respond to staffing requests, assess needs, and work with nursing leadership to ensure our units are appropriately staffed at all times.

• Keep our nursing leadership in the loop about staffing changes, including any supplemental assignments or unfilled vacancies.

• Collaborate with our Director of Nursing Float Pool & Staffing Support Services to provide technical support for Kronos and other scheduling systems.

• Prepare reports and data to help track nursing productivity and fiscal management, keeping us informed and on track.

• Continually assess staffing needs based on patient care requirements and adjust plans accordingly in collaboration with nursing leadership.

Administrative Duties:

• You'll be the friendly face who inputs orientation schedules for all our new team members, ensuring they start off on the right foot.

• Participate in meetings with Nursing Leadership to discuss staffing, vacancies, and important matters like time off and orientations.

• Maintain our list of contracted staffing, making sure invoices are paid accurately and on time.

• Keep position control records current, updating them regularly to reflect changes in staffing.

• Request IS access for new employees, ensuring they have the tools they need to succeed.

• Monitor staff competency compliance to ensure everyone is up to date with required certifications.

• Read and analyze incoming communications, determining their importance and distributing them accordingly.

• Oversee central supply ordering in collaboration with purchasing, ensuring our teams have what they need to provide excellent care.

• Work with EVS to coordinate unit cleaning projects, maintaining a safe and hygienic environment for our patients and staff.

What You Will Bring:

• Associate Business degree with 3 years of business office experience or high school diploma with at least 5 years of business office experience.

• Proficiency in Microsoft Word, Excel, Access, and PowerPoint and Smart Sheets preferred.

• Experience with payroll interfaces is preferred.

• Familiarity with Kronos Timekeeper, Workforce Scheduler, and Extensions programs in Healthcare.

• Eagerness to learn and looking for a challenge.

• Flexibility, multitasking and great attention to details.

Who We Are:

Catholic Medical Center ("CMC") is a nonprofit, regional health system committed to delivering the highest quality and most advanced healthcare to patients across New Hampshire. CMC is the home of the nationally-renowned New England Heart & Vascular Institute, rated among the top cardiovascular programs in the country.

We are driven by our mission to offer health, healing, and hope to every individual who seeks our care, and we live by our values of Respect, Integrity, Compassion, and Commitment.

CMC is proud to be named to the Forbes list of America's Best-in-State Employers for two consecutive years. This prestigious award is presented by Forbes and Statista, Inc., and is based on 2.1 million employer recommendations from employees working for companies with more than 500 employees in the United States.

With our award-winning clinical programs, primary care network and dedication to community, CMC is fostering a healthier New Hampshire, every day.

Catholic Medical Center is an equal opportunity employer and we embrace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.