Maintenance Coordinator

Maintenance Coordinator (Full-Time Days) - Maintenance

Who You Are:

You are a highly organized, detail-oriented professional with a strong ability to manage multiple tasks in a fast-paced environment. With excellent communication and interpersonal skills, you thrive as a liaison between departments, vendors, and staff, providing essential administrative support. You are skilled at managing work orders, scheduling, and coordinating complex tasks across various departments. Your proficiency with office systems and financial tracking ensures that operations run smoothly and efficiently.

What You'll Do:

• Review, verify content, and process work requests received via the work request/CMMS system and by telephone. Assign routine, preventative, and emergency work requests to appropriate technicians and department supervisors.
• Enter and maintain work order data in the work request/CMMS system, and generate reports as requested.
• Gather and organize information from various sources to assist in administering the Joint Commission Environment of Care and Life Safety programs, including utility management, hazardous waste disposal, preventive maintenance, and equipment management.
• Manage the office functions of the Departments of Facilities Management, Environmental Services, and Clinical Engineering.
• Prepare correspondence, create memoranda, policies, manuals, and forms, and perform data entry, word processing, filing, and photocopying duties.
• Manage departmental payroll information and employee weekend/holiday/on-call schedules.
• Assist department Directors in rolling out and tracking benefits and programs for department staff, such as uniforms, training, and safety appointments.
• Maintain financial and budget information to support the effective operation of the department. Track and post invoices and purchase orders, and manage expenditures across various accounts.
• Provide reports and information for budgetary purposes, and coordinate parts ordering, receiving, and processing of service contracts.
• Process all invoices for materials and services, preparing receiving reports and obtaining authorization for payment. Investigate and reconcile discrepancies in invoices.
• Schedule meetings, prepare agendas, attend meetings, and record minutes as directed.
• Distribute Facilities, Environmental Services, and Clinical Engineering information to appropriate personnel across the hospital and off-site departments.

What You'll Bring:

• High School Diploma required.
• Associate's Degree preferred.
• A minimum of two (2) years in a secretarial position within a hospital or healthcare setting.
• Preference given to experience in Facilities/Maintenance and/or Joint Commission.
• Experience with Microsoft Office, with proficiency in Word and Excel required.
• Working knowledge of PowerPoint and Computerized Maintenance Management Systems (CMMS) preferred.

Who We Are:

Catholic Medical Center ("CMC") is a nonprofit, regional health system committed to delivering the highest quality and most advanced healthcare to patients across New Hampshire. CMC is the home of the nationally-renowned New England Heart & Vascular Institute, rated among the top cardiovascular programs in the country. We are driven by our mission to offer health, healing, and hope to every individual who seeks our care, and we live by our values of Respect, Integrity, Compassion, and Commitment. CMC is proud to be named to the Forbes list of America's Best-in-State Employers for two consecutive years. This prestigious award is presented by Forbes and Statista, Inc., and is based on 2.1 million employer recommendations from employees working for companies with more than 500 employees in the United States. With our award-winning clinical programs, primary care network, and dedication to community, CMC is fostering a healthier New Hampshire, every day.

Catholic Medical Center is an equal opportunity employer and we embrace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.